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New Web App users must first request a new account, following the instructions here, allow two (2) business days for account creation. Exceptions to the request deadlines will not be granted due to not having an active Web App account. 

Student Organizations & Departments

• Tabling and small meetings rooms: 3 business days before the event date.
• Medium meetings rooms, Ballrooms, Auditorium, Osprey Plaza, Coxwell Amphitheater, and non-tabling events at the Green, Union Lawn, Peace Plaza, Veterans Plaza, and Osprey Plaza: 1 full week prior to the event date.
• Events involving sound outdoors, complex diagrams, catering kitchen, or technical set-ups: 2 full weeks prior to the event date.
• Events involving security, entertainment contracts, alcohol, high attendance, liability releases, work orders or other similar components: 3 full weeks prior to the event date.

*On-campus client reservations involving food that occur on weekends, outside of regular building hours, or in certain outdoor spaces may require additional lead time in order to schedule special custodial, recycling, or maintenance staffing.

Off-Campus Users

• Tabling and small meetings rooms: 2 full weeks prior to event date.
• Medium meetings rooms, ballrooms, auditorium, Osprey Plaza, and the Coxwell Amphitheater: 3 full weeks prior to the event date.
• Events involving security, entertainment contracts, high attendance, liability releases, work orders, sound outdoors, alcohol, complex diagrams, the Catering Kitchen, technical set-ups, or other similar components: 1 full month prior to the event date.

* Events involving food: If request submitted less than three (3) weeks prior to event date, an on-campus food vendor or one from the registered off-campus food vendors list may be used. If request submitted more than three (3) weeks prior to event date, approval may be secured to use additional off-campus food vendors.

¾ÅÉ«ÊÓƵ groups: Submit through Web App system.

Non-¾ÅÉ«ÊÓƵ groups: Submit through the new Web App system.

Please note that your reservation is not made until you have received an email confirmation from the Student Union Administration Office.

Rooms

1 - $12 Service Fee, if a/v equipment is needed

2 - $12/hr Service Fee, 1 person minimum, for event setup, if static set up is not used

3 - $12/hr Service Fee, 2 person minimum, for event setup

4 - $12/hr Staffing Fee, 1 person minimum, if Technical Associate is needed for the entirety of the event

Outdoor Spaces

 For information about free speech and expression on campus visit .

1 - All other outdoor spaces not listed have no corresponding prices.

2 - $5 tabling fee, 2 table maximum

3 - $12/hr Service Fee, 1 person minimum, for event setup

4 - $12/hr Staffing Fee, 1 person minimum, if Technical Associate is needed for the entirety of the event

To maximize availability of meeting space for Student Organizations and support student engagement, the following meeting reservation structure will go into effect Spring 2025 for Registered Student Organizations and Greek chapters/councils.

• Applicable on weekday evenings during Fall and Spring terms (Monday through Friday).
• Student Organizations must use the Web App Reservation Templates labeled “WEEKDAY EVENING” to submit recurring meeting requests.
• Access begins no earlier than the block start time and ends at the block end time. Your setup, meeting activities, and clean up must all fit within the meeting block window.
• Time between blocks is for Student Union staff to audit space and ensure it is ready for the next group.
• Space setup will not be altered in any way between meeting blocks. Groups are required to return setup to original condition before departure.
  • Small Conference Room setup includes permanent conference tables with rolling chairs, stack of extra chairs, projector, computer podium, presentation remote, whiteboard and markers, and several rolling tables for materials/check-in. The permanent conference tables may not be moved.
  • Medium Meeting Room setup includes projector, computer podium, presentation remote, whiteboard and markers, (3) rolling tables for materials/check-in, furniture setup as listed in chart below, and a stack of (10) extra chairs. Tables may not be moved.
• Exceptions may be requested for special circumstances by emailing su.reservations@unf.edu.