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Candidate notifies Department Chair that they intend to apply for promotion.

Candidate or Department Chair notifies Academic & Student Affairs of the promotion candidacy and requests an Interfolio case.

Promotion and tenure guidelines are outlined in the following CBA articles:

• Article 20: Tenure
• Article 21: Promotions for Tenure-Earning and Tenured Faculty
• Article 23: Promotions for Instructors and Lecturers
• Article 24: Promotions for Clinical Faculty

Candidate completes and submits the “Initial Submission for External Reviewers” section of their Interfolio case.

Chair shares external review materials with confirmed reviewers through Interfolio.

Candidate submits promotion case in Interfolio. No new material can be added to the case except as outlined in the CBA.

Department Chair invites department faculty to write optional letters of recommendation.

Department Chair finalizes department promotion and tenure committees.

Letters: Department Chair uploads external review letters and department faculty letters to Interfolio.

Department Promotion Committee Review

Department Chair Review

For instructor/lecturer candidates: Department Chair conducts a vote of department faculty for or against promotion as outlined in CBA 23.7(b)(2).

Department Chair’s letters are shared with candidates in Interfolio.

Candidate submits optional written response to Department Chair letter.

Dean Review

Dean meets with Department Chair and Department Committee if recommendations are different.

Candidate submits optional written response to Dean letter.

Dean letter is shared with Department Chair and Department Committee Chair, who shares the letter with committee members.

Provost meets with Dean, Department Chair, and Department Committee to discuss cases if recommendations are different.

Provost meets with UFF President to discuss charge to university committees.

Withdrawal deadline (tenure candidates only): “a candidate for tenure who is not yet in their sixth year of tenure-earning service, including any credited service toward tenure, may withdraw, without prejudice, at any stage in the tenure process before the Dean's recommendation is forwarded to the University Promotion and Tenure Committee.” (CBA 20.11)

University Committee Review

University Committee letters are shared with candidates in Interfolio.

Provost Review

Candidate submits optional written response to Provost’s draft letter.

Candidate submits optional written response to Provost’s final letter.

President Review

President’s letters are shared with candidates in Interfolio.

Tenure cases only: Candidate submits optional written response to the President's letter.

By May 6, 2026

Provost provides annual P&T report to Faculty Association and UFF.

By May 15, 2026

Board of Trustees awards tenure. Tenure award letters are shared with candidates in Interfolio.

Letters will be distributed following June 2026 BOT meeting